Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team in San Antonio, Texas. This is an excellent opportunity for an experienced professional looking for a flexible schedule while contributing to a thriving office environment.
In this role, you will play a crucial part in ensuring our daily operations run smoothly. You will be the face of our office, providing top-tier support to our management team and clients.
Responsibilities
- Manage and maintain complex calendars, schedule appointments, and coordinate meeting arrangements.
- Handle incoming communications, including answering phones, responding to emails, and routing inquiries to the appropriate team members.
- Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items.
- Maintain organized digital and physical filing systems to ensure easy retrieval of documents.
- Assist with data entry, expense reporting, and preparation of routine correspondence.
- Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
- Support the office with inventory management and supply ordering as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.
- Minimum of 2 years of experience in administrative or office support roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Ability to work independently and collaboratively within a team environment.
- Detail-oriented with a high level of accuracy in data entry and document management.