Job Description
Join our dynamic team at the City of Austin and become the backbone of local government operations! We're seeking a detail-oriented Local Administrative Assistant to support our thriving Texas capital. This role offers competitive benefits, professional growth opportunities, and the chance to serve our vibrant community. If you're passionate about organizational excellence and want to make a tangible impact in public service, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for department leadership
- Process confidential documents, maintain digital filing systems, and ensure record-keeping compliance
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate meetings, events, and travel arrangements with vendors and city departments
- Assist with budget tracking, invoice processing, and purchasing procedures
- Support cross-functional initiatives and special projects as assigned
Qualifications
- Minimum 2 years administrative support experience in local government or regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Knowledge of Texas public records retention policies preferred
- Associate degree in Business Administration or related field
- Ability to obtain and maintain Notary Public certification
- Bilingual (English/Spanish) proficiency highly desirable