Job Description
Are you a meticulous professional looking for a flexible schedule in the heart of Portland?
Apex Executive Solutions is seeking a detail-oriented Part-Time Administrative Assistant to join our dynamic team. This role is perfect for an experienced professional who thrives in a fast-paced environment and excels at data management and office operations. If you are a self-starter with strong data entry skills and a passion for organization, we want to meet you.
Why Join Us?
- Flexible part-time hours to accommodate your lifestyle.
- Competitive hourly rate in a supportive, professional environment.
- Opportunity to work with a diverse range of clients and industries.
- Professional development and growth opportunities.
Core Responsibilities:
Responsibilities
- Perform high-speed, accurate data entry into various databases and CRM systems, ensuring all information is up-to-date and error-free.
- Manage and organize physical and digital filing systems for easy retrieval and compliance.
- Handle incoming communications, including email, phone calls, and mail, routing them to the appropriate team members promptly.
- Schedule appointments, coordinate meetings, and prepare meeting materials and agendas.
- Assist with expense reporting, invoice processing, and basic bookkeeping tasks.
- Generate weekly and monthly reports by collecting and analyzing data from multiple sources.
- Provide general office support, including answering phones, managing inventory, and maintaining a clean workspace.
Qualifications
- Minimum of 2 years of experience in administrative support, data entry, or a related field.
- Proven proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Exceptional typing speed and accuracy (minimum 45 WPM).
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and exercise discretion in all professional matters.
- High school diploma or equivalent; Associate’s degree preferred.