Job Description
Are you a proactive professional looking for an immediate opportunity in the heart of Silicon Valley? Apex Professional Solutions is seeking a detail-oriented Office Assistant to join our dynamic team in San Jose, CA. We offer a fast-paced environment where your organizational skills will directly impact our daily operations and client satisfaction.
Why Join Us?
- Immediate start available for the right candidate.
- Competitive hourly pay and comprehensive benefits package.
- Work in a modern, collaborative office space in the heart of San Jose.
- Opportunity for professional growth and advancement.
Responsibilities
- Manage incoming and outgoing communications, including phone calls, emails, and mail, ensuring a professional front desk experience.
- Coordinate and schedule meetings, appointments, and conference room bookings using digital calendar tools.
- Perform data entry tasks with high accuracy, maintaining and updating organizational databases and records.
- Assist in the preparation of reports, presentations, and general office documentation.
- Order and maintain office supplies and inventory, ensuring the workspace is organized and fully equipped.
- Support administrative staff with various clerical duties and special projects as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 1-2 years of previous experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong attention to detail and exceptional time management skills.
- Excellent verbal and written communication skills.
- Ability to multitask effectively in a fast-paced, deadline-driven environment.