Job Description
Welcome to Apex Administrative Services, a premier provider of professional office solutions in the heart of Philadelphia. We are seeking a highly organized and proactive Part-Time Administrative Assistant to support our growing team. This is an excellent opportunity for a dedicated professional to join a dynamic environment where efficiency and attention to detail are valued above all.
The Role:
In this position, you will be the backbone of our daily operations, ensuring seamless communication and organization. We pride ourselves on delivering exceptional service, and we are looking for someone who shares our commitment to excellence.
Key Benefits:
- Flexible Part-Time Schedule (20-30 hours/week).
- Competitive Pay: $18.00 - $24.00 per hour.
- Opportunity for growth within a supportive team.
We look forward to reviewing your application!
Responsibilities
- Manage incoming correspondence, including emails, phone calls, and mail, responding to inquiries in a professional and timely manner.
- Prepare and distribute meeting agendas, take accurate minutes, and compile meeting reports.
- Perform high-volume data entry and maintain accurate, up-to-date digital and physical filing systems.
- Assist with scheduling appointments, managing calendars, and coordinating travel arrangements.
- Order and track office supplies, manage inventory, and ensure the reception area is always welcoming and organized.
- Support management with ad-hoc projects, research, and report preparation.
- Act as the primary point of contact for clients and visitors, providing exceptional customer service.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- 1-2 years of experience in an administrative or office support role is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a polished professional tone.
- Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to work independently with minimal supervision while maintaining a high level of accuracy.
- Reliable transportation is required.