Job Description
We are seeking a detail-oriented and proactive Part-Time Administrative Assistant to join our growing team in Colorado Springs. In this pivotal role, you will provide essential operational support to our leadership team and ensure the smooth functioning of our daily office activities. If you are a self-starter with exceptional organizational skills and a passion for efficiency, we invite you to apply.
Why Join Us?
We offer a collaborative work environment, flexible scheduling options, and the opportunity to grow within a dynamic organization. We value our employees and provide the tools necessary for success.
Responsibilities
- Manage and maintain the front desk reception area, greeting visitors and directing calls with a professional demeanor.
- Handle incoming and outgoing correspondence, including email, mail, and faxes, ensuring timely responses.
- Prepare, edit, and proofread documents, reports, and presentations using Microsoft Office Suite.
- Coordinate and schedule meetings, including arranging conference rooms and preparing agendas.
- Assist with data entry, record keeping, and filing systems to ensure accurate and accessible records.
- Order and maintain office supplies, ensuring inventory levels are sufficient.
- Support the finance and operations teams with basic invoicing and expense tracking as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Professional appearance and demeanor with a customer-service mindset.