Job Description
Are you an organized professional looking for a rewarding part-time opportunity in the vibrant heart of San Francisco? Join our dynamic team as a dedicated Administrative Assistant and Office Support Specialist. We are seeking a reliable individual to streamline our daily operations and ensure our high-standard office environment runs smoothly.
In this role, you will play a crucial part in our administrative functions, providing essential support to our leadership team. If you possess a keen eye for detail and a proactive approach to problem-solving, we want to hear from you.
Why Join Us?
- Competitive hourly wage ($22 - $28/hr)
- Flexible part-time schedule
- Opportunity for professional growth within a stable organization
- Located in the prestigious SOMA district of San Francisco
Responsibilities
- Manage Correspondence: Handle incoming emails, phone calls, and mail with professionalism and efficiency.
- Schedule Coordination: Coordinate and schedule appointments, meetings, and travel arrangements for executives.
- Document Management: Prepare, edit, and proofread reports, presentations, and business correspondence using Microsoft Office Suite.
- Front Desk & Reception: Greet visitors, manage visitor log-ins, and provide exceptional customer service to clients and vendors.
- Data Entry & Records: Maintain accurate digital and physical records, perform data entry tasks, and manage filing systems.
- Office Operations: Assist with basic office supplies management, coordinate with vendors, and ensure a tidy work environment.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint, Outlook); experience with CRM software is a plus.
- Communication: Strong verbal and written communication skills with a professional demeanor.
- Organization: Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Soft Skills: High level of attention to detail, integrity, and the ability to work independently.