Job Description
We are looking for a highly organized and detail-oriented Part-Time Administrative Assistant to support our growing New York office. As a key member of our administrative team, you will ensure the smooth operation of our daily functions while providing exceptional support to management and staff.
Our ideal candidate thrives in a fast-paced environment and possesses a proactive attitude toward problem-solving. If you are seeking a flexible opportunity in office support with a forward-thinking company, we want to hear from you.
Responsibilities
- Manage and maintain the executive calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare, compose, and edit correspondence, including emails, memos, and reports.
- Process incoming and outgoing mail, faxes, and packages with accuracy and efficiency.
- Organize and maintain digital and physical filing systems to ensure easy document retrieval.
- Assist with data entry tasks, ensuring database accuracy and integrity.
- Coordinate office supplies inventory and place orders as needed.
- Greet visitors and answer general inquiries, directing them to the appropriate personnel.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 2 years of experience in an administrative support or office management role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional demeanor.
- Exceptional organizational skills and the ability to multitask in a busy office setting.
- Ability to work independently with minimal supervision.