Job Description
We are seeking a highly organized Administrative Assistant to join our dynamic team in downtown Minneapolis. As the backbone of our office operations, you'll ensure seamless daily workflows while supporting executive staff with precision and professionalism. This full-time position offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment.
Our ideal candidate thrives in fast-paced settings, excels at multitasking, and possesses exceptional communication skills. You'll be instrumental in maintaining office efficiency and representing our company's commitment to excellence.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial documentation
- Prepare professional correspondence, reports, and presentations
- Oversee office inventory, supplies, and equipment maintenance
- Serve as primary point of contact for internal and external communications
- Coordinate office events and manage visitor reception
- Support HR functions including onboarding and records management
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in office administration or executive support role
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling
- Ability to maintain confidentiality and handle sensitive information
- Quick learner adaptable to new technologies and processes