Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oakland. This is a part-time position perfect for a detail-oriented professional looking to make a significant impact in a supportive office environment.
As a key member of our support staff, you will be responsible for ensuring the smooth and efficient operation of our daily office functions. We pride ourselves on a collaborative culture and are looking for a candidate who is eager to learn and grow with us.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Screen and direct phone calls and emails; greet visitors with a professional demeanor.
- Perform accurate data entry and maintain up-to-date digital and physical records.
- Assist with the coordination of internal events and team activities.
- Handle incoming and outgoing mail, including package handling and courier coordination.
- Order and maintain office supplies and equipment inventory.
Qualifications
- High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.
- Minimum of 2 years of experience in administrative or office support roles.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a focus on clarity and professionalism.
- Excellent organizational skills and the ability to prioritize tasks in a fast-paced setting.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proven ability to work independently with minimal supervision.