Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team in the heart of New York City. In this pivotal role, you will provide essential office support that keeps our operations running smoothly and efficiently. We value attention to detail, professional communication, and the ability to manage multiple priorities in a fast-paced environment.
If you are looking to advance your career in administrative support within a prestigious corporate setting, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, manage incoming calls, and route inquiries appropriately.
- Calendar & Scheduling: Maintain and coordinate the executive’s calendar, schedule meetings, and prepare meeting materials.
- Document Management: Prepare, edit, and proofread correspondence, reports, and presentations using Microsoft Office Suite.
- Data Entry & Records: Accurately input data into databases, maintain physical and electronic filing systems, and organize office supplies.
- Travel Coordination: Assist with booking travel arrangements, including flights and hotels, ensuring all logistics are handled efficiently.
- Communication Liaison: Act as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 2 years of experience as an Administrative Assistant or in a similar office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced Excel skills a plus.
- Exceptional verbal and written communication skills with a polished professional tone.
- Strong organizational skills and the ability to multitask effectively in a deadline-driven environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.