Job Description
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our dynamic team in the heart of New York City. If you thrive in a fast-paced environment and are passionate about providing top-tier office support, this is the perfect opportunity for you.
As an integral member of our operations team, you will play a crucial role in ensuring the smooth day-to-day functioning of our office and providing exceptional support to senior management.
Responsibilities
- Manage and prioritize complex calendars, scheduling meetings, and coordinating appointments efficiently.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations to internal and external stakeholders.
- Handle incoming and outgoing communications, including email inquiries, phone calls, and mail sorting.
- Assist with data entry, maintain accurate digital and physical filing systems, and perform general office errands.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring all details are accurate.
- Support event planning and office management initiatives, including preparing meeting rooms and refreshments.
- Collaborate with team members to ensure project deadlines are met and administrative processes are optimized.
Qualifications
- High school diploma or equivalent required; Associate’s degree or administrative certification preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to work a part-time schedule, including occasional evenings or weekends if required.