Job Description
Are you a highly organized professional seeking a flexible work-life balance in the vibrant city of Miami? Our organization is looking for a dedicated Part-Time Administrative Assistant to join our growing team. This role offers a unique opportunity to work in a dynamic environment while maintaining a schedule that suits your lifestyle.
As a key member of our support staff, you will play a crucial role in ensuring our daily operations run smoothly. We value integrity, professionalism, and a proactive attitude in our Miami-based team.
Responsibilities
- Schedule Management: Coordinate calendars, manage appointments, and schedule meetings for the executive team with precision.
- Communication: Handle incoming emails and phone calls professionally, acting as the first point of contact for clients and visitors.
- Document Preparation: Draft, edit, and format correspondence, reports, and presentations using Microsoft Office Suite.
- Record Keeping: Maintain accurate digital and physical filing systems, ensuring easy retrieval of documents.
- Event Coordination: Assist in planning and organizing company events, team meetings, and community outreach activities.
- Vendor Support: Order office supplies, manage petty cash, and liaise with external vendors for services.
Qualifications
- Experience: Minimum of 2 years of administrative experience in a professional setting.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic accounting software.
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail with the ability to multitask effectively.
- Schedule: Ability to work flexible hours, including occasional weekends or evenings.