Job Description
Are you a highly organized professional seeking a part-time opportunity in the heart of Silicon Valley? Pacific Coast Solutions is currently hiring an Administrative Assistant to join our growing team in San Jose, CA. This is an immediate hiring position offering a chance to work in a dynamic, innovative environment with competitive pay and flexible scheduling.
As an Administrative Assistant, you will be the backbone of our daily operations, ensuring our executive team stays organized and efficient. We are looking for a candidate who is proactive, detail-oriented, and ready to hit the ground running.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule appointments, coordinate meetings, and arrange travel itineraries for senior leadership.
- Communication: Screen and direct phone calls, respond to emails, and draft professional correspondence.
- Documentation: Prepare, proofread, and edit presentations, reports, memos, and other business documents.
- Office Management: Maintain office supplies inventory, manage incoming and outgoing mail, and ensure the reception area is welcoming.
- Data Entry: Accurately input data into our CRM and ensure all records are up-to-date and organized.
- Event Coordination: Assist in organizing company events, team meetings, and client gatherings.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: Minimum of 1-2 years of experience in administrative support or a similar role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills with the ability to multitask and prioritize tasks effectively.
- Adaptability: Ability to work independently and adapt to changing priorities in a fast-paced environment.