Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our growing team in Long Beach, CA. If you thrive in a fast-paced environment and have a passion for supporting business operations, this immediate hiring opportunity is for you.
As an integral part of our team, you will play a crucial role in ensuring our daily operations run smoothly. We offer a flexible schedule, competitive pay, and a supportive work culture.
Responsibilities
- Manage Daily Operations: Oversee daily office functions and ensure a smooth workflow for the entire team.
- Schedule Management: Coordinate calendars, schedule appointments, and manage meeting room bookings efficiently.
- Communication & Correspondence: Handle incoming calls, emails, and general inquiries with a professional and welcoming demeanor.
- Data Management: Maintain accurate digital and physical records, update databases, and perform data entry tasks.
- Document Preparation: Prepare, proofread, and distribute internal and external communications, reports, and presentations.
- Office Supplies: Monitor inventory levels and order necessary office supplies to ensure the workspace is well-equipped.
- Project Assistance: Support senior management with special projects and ad-hoc administrative tasks as needed.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: 1-2 years of administrative experience, preferably in a part-time or remote setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Organization: Exceptional time management skills with the ability to prioritize multiple tasks and meet deadlines.
- Communication: Strong verbal and written communication skills with a professional phone etiquette.
- Reliability: Must be punctual, detail-oriented, and able to work independently with minimal supervision.