Job Description
Join our dynamic team at Pacific Bay Partners as a Part-Time Administrative Assistant in the heart of San Francisco! We're seeking a highly organized professional to provide essential support to our executive team and office operations. This immediate hire opportunity offers flexible hours (25-30 hours/week) and a collaborative environment where your administrative expertise will directly contribute to our success. Enjoy competitive compensation, modern workspace in a prime downtown location, and the chance to grow with a forward-thinking organization. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office supply inventory, procurement, and vendor relationships
- Coordinate meetings, including preparation of materials, setup, and minute-taking
- Support HR functions onboarding processes and employee records management
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 2 years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- High level of discretion and confidentiality handling sensitive information
- Proven ability to work independently with minimal supervision
- Associate's degree or equivalent administrative certification preferred