Job Description
Are you an organized professional seeking a flexible part-time opportunity in the heart of Phoenix? Apex Business Solutions is looking for a highly motivated Administrative Assistant to join our growing team. We value work-life balance and offer a schedule that adapts to your needs while maintaining high operational standards.
In this role, you will provide essential support to our management team, ensuring smooth day-to-day operations. If you are detail-oriented and thrive in a dynamic environment, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and managing internal and external communications.
- Prepare, proofread, and distribute accurate correspondence, reports, and presentations.
- Handle incoming and outgoing mail, including faxes and emails, with a focus on prioritization.
- Assist in data entry, record keeping, and maintaining digital and physical filing systems.
- Coordinate travel arrangements, including itineraries, accommodations, and transportation.
- Support team events and office management tasks to ensure a productive workspace.
- Act as the primary point of contact for visitor reception and general inquiries.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced setting.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision and adapt to changing priorities.