Job Description
Join the dynamic team at Phoenix City Council as a Part-Time Administrative Assistant with flexible scheduling options. This role offers the perfect blend of professional growth and work-life balance, ideal for students, parents, or career changers seeking adaptable hours in a government environment. You'll be the backbone of our office operations, ensuring seamless administrative support while contributing to meaningful community initiatives.
Responsibilities
- Manage calendars, coordinate appointments, and schedule meetings for department heads
- Handle incoming communications including phone calls, emails, and walk-in inquiries
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate filing systems (both digital and physical) for department records
- Assist with procurement processes, expense reports, and budget tracking
- Coordinate office logistics including supplies, equipment maintenance, and event setup
- Support data entry and record-keeping in municipal databases
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to work evenings/weekends as needed (average 20-25 hours/week)
- Valid Arizona driver's license required