Job Description
Welcome to Apex Administrative Solutions, a leading provider of business support services in the San Francisco Bay Area. We are currently seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our dynamic team.
In this role, you will be the backbone of our daily operations, ensuring that data is managed accurately and that office workflows remain seamless. We value precision, professionalism, and a proactive attitude. If you are looking for a flexible part-time position where your data entry skills can make a tangible impact, we encourage you to apply.
Responsibilities
- Execute high-volume data entry tasks with a 99% accuracy rate, ensuring all digital records are current and error-free.
- Organize and maintain both physical and electronic filing systems to facilitate efficient document retrieval.
- Manage internal calendars, schedule appointments, and coordinate meetings for senior staff.
- Handle incoming inquiries via phone and email, providing exceptional customer service and redirecting communications as needed.
- Prepare and format reports, presentations, and correspondence using Microsoft Office Suite.
- Assist with basic bookkeeping tasks, including expense tracking and invoice verification.
- Maintain a tidy and organized workspace, adhering to office safety and security protocols.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration or related field is a plus.
- Proven experience (1-2 years) in administrative support, data entry, or office administration.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing speed (minimum 40 words per minute).
- Strong attention to detail and the ability to spot discrepancies in data immediately.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a part-time remote or hybrid environment.