Job Description
Are you a detail-oriented professional looking for a challenging role in a dynamic environment? Apex Data Solutions is seeking a highly organized Office Assistant to join our growing team in San Jose, CA. In this pivotal role, you will serve as the first point of contact for visitors, manage essential administrative tasks, and ensure our data management systems remain accurate and up-to-date. If you excel in fast-paced settings and have a knack for precision, we want to hear from you.
We offer a competitive salary, a comprehensive benefits package, and a collaborative culture that values your contributions. Don’t miss this opportunity to advance your career in a thriving tech hub!
Responsibilities
- Accurate Data Entry: Input, update, and verify information into our CRM and database systems with a focus on speed and accuracy.
- Administrative Support: Manage incoming emails, answer phone calls, and greet visitors professionally to ensure a smooth office experience.
- Document Management: Organize, file, and retrieve physical and digital documents, ensuring confidentiality and easy access.
- Office Operations: Maintain office supplies inventory, arrange meeting rooms, and assist with basic IT troubleshooting.
- Reporting: Assist in preparing weekly reports and compiling data for management reviews.
Qualifications
- High School Diploma: or equivalent required; Associate’s degree preferred.
- Proven Experience: Minimum 1-2 years of experience in an office administration or data entry role.
- Typing Speed: Fast and accurate typing skills (minimum 40 WPM).
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Attention to Detail: Strong ability to spot errors and maintain data integrity.
- Communication Skills: Excellent verbal and written communication skills.