Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our overnight operations! We're seeking a detail-oriented professional to manage critical office functions while our day team rests. This unique opportunity offers premium compensation and a quieter work environment, perfect for those who thrive in nighttime settings. Enjoy competitive benefits including health insurance, paid time off, and professional development opportunities. If you're organized, tech-savvy, and excel in fast-paced environments, this role is your gateway to career growth in Miami's thriving business district.
Responsibilities
- Manage incoming communications including emails, calls, and messages during overnight hours
- Coordinate scheduling, appointments, and meeting logistics for international teams
- Prepare and process confidential documents with strict attention to detail
- Maintain digital filing systems and ensure data accuracy across platforms
- Support department heads with travel arrangements and expense reports
- Oversee office inventory management and supply procurement
- Act as primary point of contact for emergency overnight escalations
Qualifications
- Minimum 2 years administrative support experience in a 24/7 environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (Calendly, Outlook, or similar)
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and tight deadlines
- High school diploma or equivalent; associate's degree preferred