Job Description
Are you a highly organized individual seeking an entry-level opportunity to launch your career in administrative support? Apex Executive Solutions is currently looking for a motivated Administrative Assistant to join our growing team in Portland, OR.
We are committed to fostering a collaborative and professional environment where you can develop essential skills in office management, data organization, and client relations. If you are eager to learn and thrive in a fast-paced setting, we want to hear from you.
Responsibilities
- General Office Management: Oversee the daily operations of the front office, ensuring a welcoming and organized environment for all visitors and employees.
- Communication Coordination: Handle incoming calls, emails, and mail, routing inquiries to the appropriate departments efficiently.
- Scheduling & Calendar Management: Assist in managing executive calendars, scheduling meetings, and coordinating travel arrangements.
- Document Preparation: Create, edit, and distribute professional correspondence, reports, and presentations using MS Office Suite.
- Data Entry & Record Keeping: Maintain accurate digital and physical records, ensuring data integrity and confidentiality.
- Event Support: Assist in planning and executing internal company events and team building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Experience: No prior professional experience required; internship or volunteer experience is a significant advantage.
- Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a busy office setting.
- Technical Proficiency: Basic computer literacy and familiarity with office equipment (printers, scanners, fax machines).