Job Description
Join our dynamic team as a Part-Time Administrative Assistant with a specialized focus on data entry excellence. This role is perfect for detail-oriented professionals seeking flexible hours in San Jose's thriving business district. You'll be the backbone of our operations, ensuring seamless administrative workflows while maintaining the highest data integrity standards. Enjoy a collaborative environment with growth opportunities and competitive compensation.
Responsibilities
- Accurately input, update, and maintain critical databases using advanced Excel functions and proprietary software
- Process high-volume transactional data with 99.9% accuracy while meeting strict deadlines
- Generate and distribute weekly performance reports through automated reporting tools
- Coordinate calendar management, meeting scheduling, and travel arrangements for department leads
- Manage confidential client information with HIPAA-compliant protocols
- Assist in onboarding new hires through document preparation and system training
- Implement process improvements to streamline data management workflows
Qualifications
- 2+ years of proven data entry experience with 10,000+ keystrokes per minute
- Expert proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with CRM systems (Salesforce/HubSpot) and database management
- Exceptional attention to detail with zero-error tolerance for data integrity
- Ability to prioritize tasks in a fast-paced, multi-departmental environment
- Professional certification in data management (optional but preferred)
- Strong written communication skills for report generation and client correspondence
- Flexibility to work 25-30 hours/week with occasional overtime during peak periods