Job Description
Are you a meticulous professional with a passion for organization? Apex Data Solutions is seeking a detail-oriented Part-Time Administrative Assistant to join our dynamic team in San Jose, California.
In this pivotal role, you will leverage your strong data entry skills to maintain our operational efficiency. You will act as the backbone of our administrative functions, ensuring that information is processed accurately and our office runs smoothly. If you are looking for a flexible, local opportunity where your organizational skills are valued, we invite you to apply.
Responsibilities
- Perform high-volume data entry with a focus on 99.9% accuracy and data integrity.
- Manage and organize digital and physical filing systems for quick and easy retrieval.
- Schedule appointments, coordinate meetings, and manage the calendar for senior management.
- Compose, proofread, and distribute professional emails, memos, and correspondence.
- Assist in the preparation of weekly reports, expense reports, and invoices.
- Handle incoming inquiries via phone and email with a professional and courteous demeanor.
- Maintain inventory of office supplies and process purchase orders.
Qualifications
- High school diploma or GED required; Associate degree or relevant administrative certification is a plus.
- Proven experience in administrative support, office management, or data entry roles.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail and the ability to multitask in a fast-paced environment.
- Excellent verbal and written communication skills.
- Reliable transportation for local errands if required.