Job Description
Are you an organized professional seeking a rewarding part-time opportunity in a dynamic environment? Apex Office Solutions is looking for a detail-oriented Administrative Assistant to support our growing operations in Dallas, Texas.
As a key member of our administrative team, you will play a vital role in ensuring our office runs smoothly and efficiently. We offer a collaborative culture, competitive pay, and the chance to grow your skills in a professional setting.
Responsibilities
- Manage Office Operations: Oversee daily administrative tasks, including filing, document management, and maintaining a clean, organized workspace.
- Schedule & Coordination: Handle calendar management, meeting arrangements, and coordinate travel logistics for the executive team.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, ensuring prompt and professional responses to internal and external stakeholders.
- Data Management: Perform accurate data entry, update databases, and prepare weekly reports and presentations using Microsoft Office Suite.
- Vendor Liaison: Assist with ordering office supplies, managing inventory, and coordinating with external vendors for maintenance and services.
- Event Support: Assist in organizing company events, team-building activities, and client meetings.
Qualifications
- Experience: Minimum of 1-2 years of experience in administrative support, reception, or office management.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Flexibility: Ability to work part-time hours (approx. 20-25 hours per week) with some evening availability if required.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Software: Familiarity with CRM software (e.g., Salesforce, HubSpot) is a plus.