Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team in Austin, TX. In this role, you will play a pivotal part in ensuring our daily operations run smoothly and efficiently. You will be the face of our office, supporting management with a variety of tasks that require precision, discretion, and excellent communication skills.
Our ideal candidate thrives in a fast-paced environment and is passionate about providing top-tier office support. If you are looking for a flexible work schedule with a growing company, we want to hear from you.
Responsibilities
- Manage Office Operations: Oversee daily administrative duties including filing, data entry, and maintaining organized digital and physical records.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, directing inquiries to the appropriate team members.
- Scheduling & Coordination: Coordinate meeting schedules, book conference rooms, and prepare meeting materials and agendas.
- Vendor Management: Handle correspondence with vendors, including ordering office supplies and managing service contracts.
- Document Preparation: Draft, proofread, and edit correspondence, reports, and presentations with a keen eye for detail.
- Event Support: Assist in organizing company events, team building activities, and client gatherings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Minimum of 2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organizational Skills: Exceptional ability to prioritize tasks and manage time effectively in a multi-tasking environment.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Adaptability: Ability to adapt to changing priorities and learn new software quickly.