Job Description
Are you looking for a dynamic entry-level position in the heart of Boston? Apex Support Solutions is currently hiring a motivated Administrative Assistant to join our growing team. We pride ourselves on offering a flexible schedule that accommodates your lifestyle, making this an ideal opportunity for students or professionals seeking a better work-life balance.
In this role, you will be the backbone of our operations, supporting senior leadership with essential administrative tasks. We provide comprehensive training and a clear path for career advancement.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling conference calls.
- Process incoming and outgoing correspondence, including email, memos, and phone inquiries.
- Perform accurate data entry and maintain organized filing systems (digital and physical).
- Prepare reports, presentations, and meeting documentation with high attention to detail.
- Assist with general office operations, including supply management and vendor coordination.
- Greet visitors and provide exceptional customer service to clients and stakeholders.
- Support the team with ad-hoc projects as needed to ensure smooth daily operations.
Qualifications
- High School Diploma or GED required; Associate’s degree or relevant coursework is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to work independently with a flexible schedule.
- Excellent organizational skills and the ability to prioritize multiple tasks efficiently.
- Proactive attitude and a willingness to learn new software and processes.