Job Description
Join a Dynamic Team in Austin, TX
Are you a proactive professional with a passion for organization? Horizon Support Services is currently seeking a detail-oriented Part-Time Administrative Assistant to support our growing operations. In this role, you will be the backbone of our office, ensuring seamless daily operations and providing exceptional support to our management team.
We offer a flexible schedule and a collaborative environment where your contributions matter. If you excel at multitasking and thrive in a modern office setting, we invite you to apply.
Responsibilities
- Calendar Management: Manage complex calendars, schedule appointments, coordinate meetings, and handle travel arrangements for executives.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, routing inquiries appropriately and drafting correspondence.
- Documentation & Records: Prepare, proofread, and distribute meeting minutes, reports, and presentations. Maintain accurate electronic and physical filing systems.
- Data Entry & Reporting: Input and update data in CRM systems and spreadsheets, ensuring data accuracy and confidentiality.
- Office Operations: Order and manage office supplies, handle incoming mail, and assist with basic reception duties as needed.
- Event Coordination: Assist in planning and logistics for company events and client meetings.
Qualifications
- Experience: 1-2 years of experience in an administrative or office support role.
- Education: High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication Skills: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Problem Solving: Ability to anticipate needs and solve administrative challenges independently.