Job Description
Are you an organized professional looking for a flexible opportunity? Apex Corporate Solutions is seeking a highly skilled Part-Time Administrative Assistant to provide exceptional support to our executive team. In this role, you will be the backbone of our daily operations, ensuring that our office functions efficiently and professionally. We are looking for a proactive individual who can manage multiple priorities with ease in a dynamic environment.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings and appointments while minimizing conflicts.
- Prepare and distribute meeting materials, agendas, and professional reports.
- Handle incoming communications via phone, email, and in-person with a high level of professionalism.
- Process invoices, expense reports, and manage petty cash reconciliation.
- Assist with travel arrangements, including flight bookings and itineraries.
- Maintain and organize both digital and physical filing systems for easy retrieval.
- Support special projects and events as assigned by senior management.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in administrative support or office management.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a polished telephone manner.
- Strong organizational and time management skills with the ability to multitask.
- Detail-oriented with a commitment to accuracy in data entry and record-keeping.
- Ability to work independently and collaboratively within a team structure.