Job Description
Join a Dynamic Team in Oakland, CA
Oakland Operations Group is seeking a highly organized and proactive Administrative Assistant to join our growing team. In this pivotal role, you will ensure the smooth operation of our daily office functions, providing critical support to management and staff. If you excel in a fast-paced environment and have a passion for efficiency, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- A collaborative and inclusive company culture.
- Opportunities for professional growth and development.
Responsibilities
- Office Management: Oversee daily office operations, manage inventory, and ensure the reception area is welcoming and organized.
- Scheduling & Coordination: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Communication: Act as the primary point of contact for internal and external stakeholders, handling inquiries via phone and email professionally.
- Documentation: Prepare, compile, and present reports; maintain accurate digital and physical records and filing systems.
- Event Support: Assist in organizing company events, meetings, and team-building activities.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar office support role (2+ years preferred).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Organization: Exceptional attention to detail and strong time management abilities.
- Adaptability: Ability to multitask in a dynamic environment and adapt to changing priorities quickly.