Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our Houston operations. This role offers flexible hours while providing essential support to ensure seamless office functionality. You'll work in a collaborative environment where your organizational skills directly contribute to our mission of delivering exceptional public services. Perfect for detail-oriented professionals seeking meaningful part-time work in a fast-paced municipal setting.
Responsibilities
- Manage incoming communications, including calls, emails, and correspondence, ensuring timely responses
- Coordinate calendars, schedule meetings, and maintain appointment systems for department heads
- Prepare, edit, and distribute official documents, reports, and presentations using Microsoft Office Suite
- Maintain accurate filing systems (digital and physical) for confidential records and documents
- Assist with procurement processes, inventory management, and supply coordination
- Provide exceptional customer service to internal stakeholders and external visitors
- Support basic bookkeeping tasks including expense tracking and invoice processing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Attention to detail with high accuracy in data entry and document handling
- Ability to work independently with minimal supervision
- Basic knowledge of office equipment (printers, scanners, copiers)