Job Description
Join our dynamic team as a Part-Time Administrative Assistant in San Jose! This role offers flexible hours while supporting critical municipal operations. You'll be the backbone of daily office functions, ensuring seamless operations through precise data management and administrative excellence. Ideal for detail-oriented professionals seeking meaningful part-time work in a government setting.
Responsibilities
- Accurately enter, update, and maintain confidential databases with critical civic records
- Manage digital filing systems and document retrieval protocols
- Coordinate calendars, meetings, and office logistics for department heads
- Process invoices, reimbursements, and procurement requests
- Respond to public inquiries via phone/email with professional etiquette
- Assist with report generation using Excel and municipal software
- Support departmental projects through administrative coordination
Qualifications
- Proven data entry experience with 10,000+ keystrokes/hour accuracy
- Proficiency in MS Office Suite (Outlook, Excel, Word)
- Associate's degree or equivalent administrative experience
- Knowledge of municipal record-keeping best practices
- Ability to handle confidential information with discretion
- Strong organizational skills with attention to detail
- Basic accounting knowledge preferred
- Customer service experience in public sector