Job Description
Join our dynamic team as a Part-Time Administrative Assistant supporting the City of Miami's Parks & Recreation Department. This flexible role offers the opportunity to contribute to community initiatives while gaining valuable government experience. We seek a detail-oriented professional with exceptional organizational skills to help maintain efficient operations in our bustling downtown office.
Enjoy a collaborative environment with competitive pay and a commitment to work-life balance. This position requires 25 hours per week with potential for weekend shifts during special events. If you thrive in fast-paced settings and want to make a tangible impact in your community, we encourage you to apply.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain accurate digital and physical filing systems for departmental records
- Assist with procurement processes, including purchase orders and inventory management
- Prepare routine reports, memos, and correspondence using Microsoft Office Suite
- Support event coordination for community programs and public meetings
- Perform data entry tasks in municipal databases with strict attention to detail
- Collaborate with cross-functional teams to ensure seamless departmental operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Experience with government or public sector procedures preferred
- Ability to work independently with minimal supervision
- Valid Florida driver's license required for occasional off-site errands