Job Description
Join our dynamic team at CityScape Administrative Services as a Part-Time Administrative Assistant in sunny San Jose! We're seeking a detail-oriented professional to support our operations with exceptional organizational skills and data entry expertise. This flexible 20-hour/week role offers competitive pay, remote-friendly options, and growth opportunities in a collaborative environment. Perfect for students or professionals seeking work-life balance.
Responsibilities
- Accurately enter, update, and maintain digital records in CRM and database systems
- Manage confidential documents with strict attention to compliance protocols
- Coordinate calendars, schedule appointments, and arrange logistics for team meetings
- Prepare and distribute professional correspondence, reports, and presentations
- Assist with office inventory management and supply procurement
- Support cross-functional projects with data compilation and analysis
- Handle incoming communications with professionalism and discretion
Qualifications
- Proven data entry experience with minimum 40 WPM typing speed
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Associate's degree or equivalent administrative experience
- Exceptional attention to detail and error-prevention skills
- Strong organizational abilities with multitasking aptitude
- Professional communication skills (written and verbal)
- Ability to work independently with minimal supervision
- Basic knowledge of confidentiality protocols and data security