Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of Manhattan. We're seeking a highly organized professional to support our executives with seamless office operations. This hybrid role (3 days/week in-office) offers competitive compensation and growth opportunities in a collaborative environment. Ideal for candidates seeking flexible hours while building administrative expertise.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, including drafting emails, reports, and presentations
- Process expense reports, invoices, and financial documentation with precision
- Coordinate office logistics, including supply inventory, equipment maintenance, and vendor relationships
- Support HR functions onboarding processes and employee records management
- Assist with travel arrangements, itineraries, and expense tracking for executive team
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- 3+ years experience in executive support or administrative roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail in high-pressure environments
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello, or Salesforce)
- Proven ability to handle sensitive information with discretion