Job Description
Join our dynamic team at Capital Executive Solutions as an Office Assistant and become the backbone of our fast-paced operations. We're seeking a proactive professional to ensure seamless administrative support across our Washington DC and Virginia offices. This immediate hire opportunity offers competitive compensation and the chance to grow within a forward-thinking organization. If you thrive in collaborative environments and possess exceptional organizational skills, we encourage you to apply today.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support calendar management, meeting scheduling, and travel arrangements for executives
- Prepare and distribute professional correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with strict attention to confidentiality
- Assist with onboarding processes and new hire orientation
- Collaborate with team members on cross-functional projects and initiatives
Qualifications
- Minimum 2 years of professional office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Proven ability to adapt quickly to changing priorities