Job Description
Join the dynamic team at the City of San Jose! We're seeking a detail-oriented Part-Time Administrative Assistant to support our municipal operations. This role offers flexible hours and the opportunity to contribute to meaningful public service projects. You'll be instrumental in maintaining efficient workflows and ensuring seamless communication across departments. If you thrive in a collaborative environment and possess exceptional organizational skills, we encourage you to apply.
Responsibilities
- Perform accurate data entry and database management tasks
- Manage scheduling, calendars, and appointment coordination
- Prepare, edit, and distribute official correspondence and documents
- Assist with departmental record-keeping and filing systems
- Provide frontline support to visitors and staff via phone/email
- Collaborate on special projects and event coordination
- Maintain confidentiality of sensitive information
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1+ years of administrative support experience
- Proficient in data entry with 10,000+ keystrokes per hour
- Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Basic knowledge of municipal procedures preferred