Job Description
Join our dynamic team at Cityscape Solutions, a leading provider of municipal consulting services. We're seeking a detail-oriented Part-Time Administrative Assistant to support our San Francisco office operations. This role offers flexible scheduling (20-25 hours/week) and the opportunity to work in a fast-paced environment where your organizational skills will directly impact our community-focused projects.
What We Offer:
- Competitive hourly rate with performance-based incentives
- Hybrid work model (3 days office, 2 days remote)
- Professional development stipend
- Comprehensive health benefits for part-time staff
- Collaborative culture with growth opportunities
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Maintain organized digital and physical filing systems with meticulous attention to detail
- Assist with event planning and logistics for client meetings and community outreach
- Process expense reports and purchase orders using company software
- Support HR functions onboarding new hires and updating employee records
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in office support or administrative role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion and confidentiality
- Strong time management and prioritization abilities
- Proactive problem-solving approach with minimal supervision
- Valid California driver's license (occasional local travel required)