Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Solutions Inc. in Kansas City, MO. This critical role ensures seamless office operations during evening hours, supporting executives and departments with precision and professionalism. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment designed for career growth. Perfect for detail-oriented professionals seeking non-traditional hours with exceptional work-life balance.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating cross-departmental communications
- Process high-volume data entry, maintain digital filing systems, and ensure document security protocols
- Handle incoming communications (phone, email, virtual) with professionalism and discretion
- Prepare confidential reports, correspondence, and presentation materials using MS Office Suite
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support payroll processing and expense report reconciliation during night shift operations
- Act as primary point of contact for emergency after-hours escalations and client inquiries
Qualifications
- Associate's degree in Business Administration or equivalent experience (3+ years)
- Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Proven experience with data management, document control, and digital filing systems
- Exceptional organizational skills with ability to prioritize multiple competing tasks
- Strong written and verbal communication skills with high attention to detail
- Experience handling confidential information with discretion and professionalism
- Ability to work independently with minimal supervision during night shift hours
- Preferred: Certification in office administration or records management