Job Description
Join our dynamic team at Portland Municipal Services as a Part-Time Administrative Assistant. We're seeking a detail-oriented professional to support our office operations with exceptional organizational skills and data entry expertise. This flexible position offers the perfect opportunity to contribute to meaningful community initiatives while maintaining work-life balance. If you thrive in a collaborative environment and possess strong administrative acumen, we encourage you to apply.
Responsibilities
- Perform accurate data entry into municipal databases and tracking systems
- Manage digital filing systems and maintain confidential records
- Coordinate office communications including emails, calls, and correspondence
- Assist with scheduling, calendar management, and meeting coordination
- Prepare reports, documents, and presentations using Microsoft Office Suite
- Support accounts payable/receivable processes and invoice verification
- Coordinate office supply inventory and procurement
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years administrative support experience
- Proficient in data entry with 10,000+ keystrokes per hour
- Advanced knowledge of Microsoft Office (Outlook, Word, Excel)
- Exceptional attention to detail and accuracy standards
- Strong organizational and time management abilities
- Ability to handle confidential information with discretion
- Excellent written and verbal communication skills