Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our community operations! This role is perfect for organized professionals who thrive in fast-paced environments and want to make a tangible impact. You'll provide essential support to department heads, manage confidential records, and ensure seamless office operations while gaining invaluable experience in municipal administration.
Enjoy a flexible schedule with 20-25 hours weekly, competitive pay, and comprehensive benefits including health insurance and retirement plans. Ideal candidates will demonstrate exceptional multitasking abilities and a passion for public service.
Responsibilities
- Manage departmental calendars, schedule appointments, and coordinate meetings
- Process confidential documents, maintain filing systems, and ensure data accuracy
- Handle incoming communications (phone, email, in-person) with professionalism and discretion
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Assist with procurement processes, inventory management, and vendor communications
- Support special projects including event coordination and community outreach initiatives
- Perform general office duties including mail processing, supply ordering, and equipment maintenance
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Basic knowledge of office equipment (copiers, scanners, multi-line phones)
- Valid Arizona driver's license required