Job Description
The City of Philadelphia is seeking a highly organized Part-Time Administrative Assistant to support our municipal office operations. This flexible role offers an opportunity to work in a dynamic public service environment while providing essential administrative support to department heads and staff. Ideal for candidates seeking work-life balance with 20-25 hours per week, this position is perfect for detail-oriented individuals who thrive in structured office settings.
Responsibilities
- Manage departmental calendars and coordinate complex meeting schedules
- Process incoming/outgoing correspondence and maintain digital filing systems
- Prepare official documents, reports, and presentations using Microsoft Office Suite
- Handle confidential information with discretion and maintain data security protocols
- Assist with procurement processes and inventory management for office supplies
- Provide exceptional customer service to citizens and internal stakeholders
- Support departmental projects with research, data compilation, and documentation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience in office environments
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Knowledge of basic office equipment (copiers, scanners, multi-line phones)
- Ability to work independently with minimal supervision