Job Description
Join our dynamic North Carolina-based team with a Jacksonville presence as a Part-Time Administrative Assistant. Enjoy a flexible schedule while supporting our fast-paced operations with precision and professionalism. This role offers remote flexibility with occasional on-site collaboration at our modern Jacksonville hub. Perfect for candidates seeking work-life balance without compromising career growth. We provide competitive compensation, comprehensive training, and a supportive environment where your organizational skills shine. If you're detail-oriented, tech-savvy, and thrive in flexible settings, apply today to become an integral part of our growing enterprise.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Handle confidential correspondence, document preparation, and data management systems
- Oversee office operations including inventory management, vendor coordination, and expense tracking
- Serve as primary point of contact for internal/external communications via phone, email, and virtual platforms
- Assist with onboarding processes and maintain comprehensive HR documentation
- Support event planning, meeting logistics, and travel arrangements for leadership team
- Implement digital filing systems and ensure compliance with record-keeping protocols
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience with scheduling flexibility
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Exceptional organizational abilities with demonstrated attention to detail
- Strong written/verbal communication skills and professional phone etiquette
- Ability to work independently with minimal supervision while meeting deadlines
- Experience with HRIS systems and digital document management tools
- Flexible availability including occasional evenings/weekends as needed