Job Description
Join our dynamic team at Chicago Municipal Services as a full-time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support our operations in the heart of downtown Chicago. Enjoy competitive compensation, comprehensive benefits, and a hybrid work environment that promotes work-life balance. Ideal candidates will thrive in a fast-paced public sector environment while maintaining meticulous attention to detail and exceptional communication skills.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics for department leadership
- Process incoming communications including emails, phone calls, and mail with prompt follow-up
- Prepare, edit, and distribute official documents, reports, and correspondence in compliance with city regulations
- Coordinate office operations including supply inventory, equipment maintenance, and vendor communications
- Support departmental projects through data collection, report compilation, and presentation preparation
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Act as primary liaison between departments and external stakeholders
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office equipment
- Exceptional written and verbal communication skills with professional demeanor
- Strong organizational abilities with proven multitasking and time management skills
- Ability to work independently with minimal supervision while adhering to flexible schedules
- Knowledge of municipal operations and public sector procedures is highly desirable
- Valid Illinois driver's license may be required for occasional off-site duties