Job Description
Are you an organized and detail-oriented professional looking for a flexible part-time opportunity in the heart of Austin? Apex Office Solutions is seeking a reliable Administrative Assistant to join our growing team. This role offers a great work-life balance with a focus on office support and executive assistance.
In this position, you will play a vital role in ensuring our office runs smoothly. We are looking for someone who can juggle multiple tasks with grace and professionalism. If you have a knack for organization and a positive attitude, we want to hear from you!
Responsibilities
- Calendar & Scheduling: Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Communication Management: Handle incoming inquiries via phone and email, and draft professional correspondence.
- Document Preparation: Prepare meeting agendas, take minutes, and compile reports.
- Data Management: Maintain accurate digital and physical records, including data entry and filing.
- Office Operations: Order supplies, manage kitchen inventory, and assist with facility maintenance requests.
- Event Coordination: Support company events, including lunch-and-learns and team building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of administrative support experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Communication: Excellent verbal and written communication skills.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.
- Availability: Ability to work 20-25 hours per week with flexibility for occasional overtime.