Job Description
Join our dynamic team as a Part-Time Administrative Assistant at Global Solutions Inc. We're seeking a highly organized professional to support our New York office operations. This role offers flexible hours (20-25 hrs/week) in a collaborative environment where your administrative expertise will directly impact our team's success. Enjoy competitive compensation and opportunities for professional growth in a Fortune 500 setting.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings across multiple time zones
- Handle confidential correspondence, including drafting emails, memos, and reports
- Process expense reports, invoices, and purchase orders with precision
- Organize digital and physical filing systems for easy document retrieval
- Act as first point of contact for clients and visitors with professional etiquette
- Coordinate office logistics including supply inventory and equipment maintenance
- Support special projects and event planning initiatives
Qualifications
- Associates degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with strict deadlines
- Discretion and experience handling sensitive information
- Proven organizational skills with attention to detail
- Experience with calendar management software (e.g., Calendly)
- Ability to work independently with minimal supervision