Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our community-focused operations. We're seeking a detail-oriented professional to support daily office functions while delivering exceptional service to residents and colleagues. This role offers flexible hours and the opportunity to make a tangible impact in San Francisco's public service sector.
As a key member of our administrative team, you'll maintain efficient workflows through meticulous record-keeping and seamless communication. Our ideal candidate thrives in fast-paced environments, brings a proactive approach to problem-solving, and takes pride in supporting our mission to deliver outstanding public services.
Responsibilities
- Manage calendars, appointments, and meeting logistics for department leadership
- Process incoming communications (phone, email, mail) and route appropriately
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare routine correspondence, reports, and presentation materials
- Coordinate office supplies inventory and procurement processes
- Assist with event coordination and visitor reception duties
- Support data entry tasks in municipal databases and tracking systems
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven settings
- Experience with public sector or municipal systems is advantageous
- Valid California driver's license may be required for occasional errands