Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of Manhattan. We're seeking a highly organized professional to support our executive operations with precision and flexibility. This role offers a hybrid schedule (20-25 hours/week) with remote options, perfect for candidates seeking work-life balance. You'll be instrumental in maintaining our office's efficiency while gaining exposure to high-level administrative processes in a fast-paced corporate environment.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain digital filing systems and ensure document security protocols
- Assist with onboarding processes and new hire orientation materials
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support departmental projects with data entry and report compilation
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage confidential information with discretion
- Strong written and verbal communication skills
- Experience with scheduling tools (Calendly, Doodle) and office equipment