Job Description
Join our dynamic team as a Part-Time Administrative Assistant with flexible scheduling options! Cityscape Solutions LLC is seeking a highly organized professional to support our Philadelphia office with 20-25 hours per week. This role offers remote flexibility and competitive compensation while contributing to our mission of innovative urban development.
We provide a collaborative environment, professional development opportunities, and comprehensive benefits including health insurance and retirement savings. Enjoy a hybrid work model with 2-3 remote days per week and core hours of 10 AM - 3 PM in-office.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Process invoices, expense reports, and financial documentation
- Coordinate client communications and maintain CRM databases
- Prepare professional correspondence and presentations
- Support onboarding processes and new employee paperwork
- Organize digital files and maintain document management systems
- Coordinate office supplies inventory and vendor relationships
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in administrative support roles
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities with attention to detail
- Experience with scheduling software (Calendly, Outlook)
- High level of discretion with confidential information