Job Description
Join our dynamic Boston team as a Part-Time Administrative Assistant and become the backbone of our office operations. This role offers flexible hours (20-25 hrs/week) in a collaborative environment where your organizational skills will shine. You'll support executives across multiple departments while gaining exposure to corporate best practices. Perfect for students or professionals seeking work-life balance without compromising impact.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental meetings
- Handle incoming communications (calls, emails, correspondence) with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Procure office supplies and manage inventory for 15+ staff members
- Assist with onboarding processes including new hire setup and equipment provisioning
- Support travel arrangements and expense report processing for senior leadership
Qualifications
- Associate's degree or equivalent administrative experience (2+ years preferred)
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to prioritize tasks and manage multiple deadlines simultaneously
- Discretion handling confidential information with strict adherence to compliance protocols
- Experience with scheduling tools (Calendly, Doodle) and office management software
- Positive attitude with proactive problem-solving abilities in fast-paced environments